FileFlo is the compliance system of record for regulated industries. Connect cloud storage (Google Drive, Dropbox, Box, OneDrive, SharePoint) or upload a folder. FileFlo reads every compliance document, names the regulation behind every gap with the exact CFR section, and ships an audit binder in the regulator's format. One platform across logistics (FMCSA), healthcare (CMS — HHA / hospice / SNF), construction (OSHA), cannabis (state programs), aviation (FAA), and manufacturing (OSHA + EPA). Pricing: $89/mo Starter, $299/mo Professional, 5-day free trial on both.

How is FileFlo different from a compliance tab in my ops platform?

Most ops platforms (TMS, EHR, ERP, seed-to-sale) ship compliance as a side feature. They track only one regulator, make you manually upload and tag every document, show generic 'expired' flags with no regulatory context, and never produce an audit binder organized for the surveyor's checklist. FileFlo is cross-regulator (FMCSA + CMS + OSHA + EPA + FAA + state cannabis), AI-classifies your storage automatically, cites the exact CFR section behind every gap, and ships audit binders in the inspector's format (F-tag order for SNF, BASIC order for FMCSA, 1910 subpart order for OSHA). Compliance is the whole product, not a tab.

What does FileFlo cost?

Two tiers. Starter is $89/month (or $890/year, effectively $74/mo) — 100 documents per month, 3 users, the rule-pack for one regulator. Professional is $299/month (or $2,990/year, effectively $249/mo) — unlimited documents, unlimited users, every rule-pack across all six regulators, predictive scoring, multi-location dashboards, and inspector portal. Both include the audit binder, renewal alerts, and a 5-day free trial. One FMCSA violation costs $16,550 and one OSHA serious violation costs $16,131 — preventing a single one pays for years of FileFlo.

Which industries and regulators does FileFlo cover?

Six anchor industries with dedicated rule-packs: Logistics (FMCSA, 49 CFR Parts 380-399), Healthcare (CMS — 42 CFR Part 484 for HHA, Part 418 for hospice, Part 483 for SNF, plus HIPAA), Construction (OSHA, 29 CFR 1926), Cannabis (state programs including Michigan CRA, Arizona ADHS, California DCC, plus METRC and BioTrack tracking), Aviation (FAA, 14 CFR Part 135), Manufacturing (OSHA general industry 29 CFR 1910 plus EPA 40 CFR). Adjacent verticals with solution surfaces: property management, energy & utilities, food service, warehousing.

How does FileFlo handle document ingestion?

Connect Google Drive, Dropbox, Box, OneDrive, or SharePoint, or upload a folder directly. FileFlo's AI auto-classifies every document into one of 600+ document types (DQF, OSHA training cert, OASIS submission, METRC export, pilot record, SDS, COI, etc), extracts expiration dates and key fields, assigns the document to the right entity (driver, employee, location, vehicle, facility), and validates against the rule-pack for that regulator. Manual review and override is supported on every extracted field — FileFlo assists, doesn't replace human judgment.

How long does setup take?

Most teams are operational within a few hours. Connect your storage or upload a folder, FileFlo's AI extracts expiration dates and sets up tracking, you add team members and configure rule-packs for your industry. No complex IT integration. FileFlo sits beside your existing HRIS, LMS, ops platform, and safety systems as the compliance proof layer — it doesn't replace them.

Is FileFlo SOC 2 and HIPAA compliant?

FileFlo runs on SOC 2-ready infrastructure with HIPAA-ready security controls. All data is encrypted in transit (TLS) and at rest. Role-based access control limits document visibility. Full audit logs track every upload, change, and access. Built for regulated industries handling sensitive employee, patient, and compliance documentation.

Are there free FileFlo tools to evaluate before signing up?

Yes. Three free CFR-cited audits at https://www.getfileflo.com/tools/: FMCSA Audit-Readiness Score (49 CFR), CMS Survey-Readiness Score (42 CFR Parts 484/418/483), and OSHA Compliance-Readiness Score (29 CFR). Each takes about three minutes, no signup, no credit card, no email. The audit reports cite the exact CFR section behind every gap. FileFlo also publishes free public profiles for ~50,000 motor carriers, 12,392 home health agencies, 14,699 nursing homes, and 6,943 hospices — each with a compliance indicator derived from FMCSA Socrata or CMS Care Compare data.

Privacy Policy

Last updated: January 13, 2025

1. Information We Collect

FileFlo collects information that you provide directly to us when you:

Create an account or use our services
Submit forms or download resources
Contact our support team
Participate in surveys or promotions

2. How We Use Your Information

We use the information we collect to:

Provide, maintain, and improve our compliance automation services
Process your transactions and send related information
Send you technical notices, updates, and security alerts
Respond to your comments, questions, and customer service requests
Communicate with you about products, services, and events
Monitor and analyze trends, usage, and activities

3. Data Security

FileFlo takes data security seriously. We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Our platform is SOC 2 pending, HIPAA pending, and GDPR pending compliant.

4. Data Retention

We retain your information for as long as your account is active or as needed to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

5. Your Rights

You have the right to:

Access your personal data
Correct inaccurate data
Request deletion of your data
Object to processing of your data
Request data portability
Withdraw consent at any time

6. Cookies and Tracking

We use cookies and similar tracking technologies to track activity on our service and hold certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

7. Third-Party Services

We may employ third-party companies and individuals to facilitate our service, provide the service on our behalf, or assist us in analyzing how our service is used. These third parties have access to your personal information only to perform these tasks on our behalf.

8. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

FileFlo

Email: privacy@getfileflo.com

Website: https://getfileflo.com