FileFlo reads your FMCSA record every day, builds and checks every driver's file against the rule, keeps your filings and deadlines in view and has your audit packet ready. More support behind the office means more of your attention on growing the business.
You approve what goes out. Nothing reaches your drivers until you switch it on.
Reads your FMCSA record from your USDOT number every day and opens a work item if your authority goes inactive or your insurance filing drops.
Builds each driver's qualification file in the order the rule lists it, cites every requirement and marks what is on file and what is missing.
Reads each record you add, dates it, files it to the rule it satisfies and holds anything that fails, with the fix named.
Keeps UCR, 2290, IFTA and IRP deadlines in view, along with every renewal and who owes what.
Keeps a packet organized to the regulations, with a sealed link you can share with an inspector and a record of every action.
Interstate carriers, 1 to 50 trucks
Driver files, your trucks, filings and deadlines, your public record and the audit packet, with what is missing, who owes it and the requests that keep them current.
FileFlo for carriersRunning another kind of operation? Talk to us.
Part 135 on-demand operators
Crew qualifications, trip readiness, aircraft, operation documents and the audit packet, with the record and the rule behind each answer.
FileFlo for operatorsMore support only helps if you can trust the work. Every answer FileFlo gives shows the record and the rule behind it.
Follow one driver's file from start to finish. See the requirements cited for that driver, a medical card held because it carries another person's name, the rule it failed and what fixes it, then the audit packet with the corrected record in place. Shown with demonstration data on a test carrier.
FileFlo works alongside the people and providers you already rely on. It does the records work and shows what is outstanding. The decisions, the sign-offs and the authority to operate stay with you.
For carriers
Your consortium, your MVR provider and the Clearinghouse keep their work. FileFlo tracks each one, shows when it is due and files the result you send. UCR, 2290, IFTA and IRP stay in view, and each item closes when you confirm you filed. Records come in by upload, a ZIP, each driver's own phone link, your cloud folders or email to your company's own inbox address, and each is filed against the rule. Bring your consultant.
For operators
Your scheduler, your maintenance tracker and your SMS keep their place. FileFlo keeps your SMS documents and maintenance program records on file with their status, watches each aircraft's annual, and brings each pilot's training and check records into one status with the rule cited. Records come in by upload or from your cloud storage, and pilots send medicals through their own link. Your Director of Operations makes the operational decision.
The compliance department you never had to hire.
Every driver's file built and kept current, every expiration and renewal date in front of you before it lapses, and the audit packet ready on demand. For 5 trucks or 50.
Core at $199 a month is $2,388 a year, and Fleet at $399 a month is $4,788. Hiring a DOT compliance manager costs about $90,000 a year.
The hiring figure: ZipRecruiter's average pay for a DOT compliance manager, $89,948 a year (August 2025).
Carriers
Audit-Ready Setup, $499 once.
From your USDOT number and the records you send, FileFlo builds your gap report, each driver's file and a sealed audit packet with a 30-day inspector link, and includes 30 days of Core.
Start the Audit-Ready SetupThen: Core, $199 a month for 1 to 15 trucks, or Fleet, $399 a month for 16 to 50, if you continue. Start Core or Start Fleet.
Operators
Audit-Ready Crew Records Setup, $1,500 once.
From the crew records you send, as they are, FileFlo dates each pilot's checks, training and medicals against the rule and emails you the Crew Records Audit Report, with an inspector link and an export tagged to the Wyvern Wingman Standard. The Setup includes 30 days of FileFlo.
FileFlo emails your Crew Records Audit Report within 7 days of your uploads, or the $1,500 comes back. The 7 days start once FileFlo has one pilot's name and one record it can read.
Get the Crew Records Setup, $1,500The payment page asks for your company name and your FAA certificate number. No account needed first.
Then $150 per aircraft per month for 1 to 15 aircraft, if you continue at day 30; nothing is charged if you do not. 16 or more aircraft, air medical and fractional operations: by written quote. Request an aviation quote.
Check my DOT record. It is free and reads the public FMCSA record. Then sign up and see where you stand from your USDOT before you upload a single record.
Send what you have: photos, scans, a ZIP, a driver's own phone link, an email to your company's own inbox address or your roster CSV.
See what is missing and who owes it, and hand over the packet when someone asks. You approve what goes out.
For a carrier, FileFlo reads your FMCSA record every day, builds and checks each driver's file against the rule, keeps your filings and deadlines in view and keeps the audit packet ready. For a Part 135 operator, it computes each pilot's checks and medical from your records, reviews each trip for crew and aircraft, keeps your operation documents on file and keeps the audit packet ready. Every answer shows the record and the rule behind it. You approve what goes out, and the decisions stay with you.
For carriers, Setup is $499 once and includes 30 days of Core. Then Core is $199 a month for 1 to 15 trucks, or Fleet $399 a month for 16 to 50, if you continue. For Part 135 operators, the Audit-Ready Crew Records Setup is $1,500 once and includes 30 days of FileFlo. Then $150 per aircraft per month for 1 to 15 aircraft, if you continue. 16 or more aircraft, air medical and fractional operations are priced by written quote, and asking for one costs nothing.
Your USDOT number, the name of at least one driver and one usable record; then the records you hold, as phone photos, scans, a ZIP, or through each driver's phone link.
The rule does, and then you do. A record that fails a rule becomes one review item naming the failed rule and the fix; a held record never closes an obligation. The reviewer of a driver's annual review signs the note in the app, and a driver cannot review their own record. The in-app assistant shows you the full action and acts only when you approve it. Each regulated act a document evidences goes into an append-only ledger.
Only when you say so. You switch each routine on and choose who hears, how and when, or choose to review every message first. Once a routine is on, FileFlo asks the driver and the office for each renewal at 45, 14 and 3 days before the due date and 1 day after, with an upload link that closes the item; drivers who text YES get it by SMS, everyone else by email, and STOP means stop. Your list of what is due, updated every hour, shows who owes each item.
Yes. Your company has its own inbox address; email a record to it and it is filed against the rule.
The record is held for review, and one review item names the failed rule and the fix. A held or unreadable record never closes an obligation.
A signed-in user sees only their own company's records and files. Personal data stays out of logs and error text. More on the security page.
Start with the Audit-Ready Crew Records Setup: $1,500 once, including 30 days of FileFlo, and the Crew Records Audit Report within 7 days of your uploads, or the $1,500 comes back. Then $150 per aircraft per month for 1 to 15 aircraft, if you continue; nothing is charged if you do not. 16 or more aircraft, air medical and fractional operations are priced by written quote. Request one, tell FileFlo how your operation runs, and a person at FileFlo answers in writing.