Audit-ready before
the inspector emails.
FileFlo reads your scattered driver qualification files, medical cards, and inspection records, finds every FMCSA gap, and builds your audit binder in BASIC order — before the DOT emails. Also covers OSHA, EPA, CMS, FAA, and CMMC.
Anthropic ZDR
•No credit card required
•Cancel anytime
“Game-Changer for Property Managers. The alerts 30, 14, and 7 days before things expire have already saved me from a couple of close calls. For the price, it feels like a steal compared to hiring someone or dealing with the stress and potential fines.”
Neil C.
Manager — Property Management
“Quick Onboarding, AI-Powered Compliance Tracking That Delivers Clear ROI. The real-time dashboard makes it easy to check compliance status at a glance, and the automated alerts have reduced our admin work and made collaboration across branches smoother.”
Marlon U.
Operations Manager — Small Business
Built for the regulators that actually inspect you
85+
Document types tracked
DQFs, training, COIs, SDS, badges
$16,550
FMCSA per-violation max
2026 inflation adjustment
$16,131
OSHA serious-violation max
$161,323 willful or repeat
~84,000
Public profiles published
carriers, HHAs, SNFs, hospices
MayDay deal — ends May 31: Save $1,000/yr on annual plans with code MAYDAY2026.
Most regulated businesses have the documents. They just can't find them when the regulator emails.
DQFs, training records, OASIS submissions, METRC exports, pilot logs, SDS sheets, COIs, expiration dates — scattered across email, Drive, SharePoint, payroll, and filing cabinets. The audit binder doesn't build itself, and your ops platform's compliance tab won't tell you which 49 CFR section you're failing.
"Where's that driver qualification file?"
FMCSA new-entrant audit notice arrives. Medical card expired. Previous-employer inquiry missing. The driver's been on the road for three months. 49 CFR 391 cites every gap individually — at $16,550 per violation.
"Are we survey-ready?"
CMS surveyor schedules a recertification visit. Comprehensive assessments — current? IDG documentation timely? Plan-of-care updates within 60 days? 42 CFR Parts 484, 418, and 483 each have their own answer to "are we ready," and your EHR's compliance tab won't tell you.
"What expires next month?"
OSHA 10/30 cards. Forklift operator licenses. Pilot medicals. Cannabis employee badges. SDS revision dates. Your ops platform tracks the work; nobody tracks the regulatory artifacts. The first reminder is a stop-work order.
Regulators publish max penalties annually. FMCSA: $16,550/violation. OSHA serious: $16,131. OSHA willful or repeat: $161,323. CMS: termination is the floor. One missing artifact in a 50-document file usually compounds across drivers, sites, or providers.
Audit-ready before the inspector emails.
Connect your folder, Drive, or storage. FileFlo reads every compliance document, tracks every expiration, and builds your audit binder in the regulator's format — across all six regulatory regimes, on the same platform.
AI ingests your storage — Drive, Dropbox, Box, OneDrive, SharePoint, hard drive, or folder upload — and auto-classifies every document
Every gap names the regulation — 49 CFR Parts 380–399, 42 CFR Parts 484/418/483, 29 CFR 1910/1926, 40 CFR, 14 CFR Part 135, state cannabis programs
Audit binder ships in the surveyor's format — F-tag order for SNF, BASIC order for FMCSA, 1910 subpart order for OSHA. Not your ops team's view.
Renewal alerts at 90/60/30/7 days — to the document owner, then escalating to compliance lead, then to ops director
Six regulators. One compliance document intelligence platform.
From Scattered Docs to Audit-Ready in Minutes
Whether you have 10 employees or 1,000 — FileFlo replaces the spreadsheets, the filing cabinets, and the 3 a.m. audit panic.
Drop It In → AI Does the Rest
Upload any compliance document — I-9s, DOT medical cards, OSHA certs, CDL licenses, permits. FileFlo's AI instantly detects the document type, extracts expiration dates and employee names, and flags missing fields. No manual sorting. No data entry.
See Your Compliance Score in Real Time
Pre-built regulatory packs for FMCSA, DOT, OSHA, HIPAA, and more automatically surface what's expired, missing, or at risk. Your live Compliance Score shows penalty exposure by category — so you know exactly where you stand before an auditor shows up.
One Click → Audit Packet Downloaded
Hit 'Download Packet' and get a complete, indexed audit binder in seconds — not 3 weeks of searching. Includes every required document, compliance status, and timestamps. Built for FMCSA/DOT inspections, OSHA audits, and customer compliance reviews.
FileFlo Carrier Intelligence™
Look up any FMCSA carrier's safety profile, CSA BASICs, and Carrier Intelligence Score. 500,000+ carriers. Instant. Free.
DOT Lookup
Any carrier, instant
Safety Rating
FMCSA data, live
CIS Score
0–100 risk index
Pick Your Plan. Start Today.
5-day free trial on every plan. No credit card to start. Cancel anytime before the trial ends.
MayDay deal — ends May 31. Save $1,000/yr on annual plans with code MAYDAY2026 — auto-applies at checkout.
Starter
Small teams, multi-truck setups, single-location agencies, owner-led practices.
2-5 truck carriers, single-shop GCs, one-license HHAs / SNFs, single-state cannabis ops
billed $890/yr
Lock in $74/mo for the year
5-day free trial. Cancel anytime before trial ends.
Includes:
- 100 documents per month
- 3 users
- Rule-pack for your industry (FMCSA, OSHA, CMS, FAA, EPA, or state cannabis)
- AI document classification + expiration extraction
- Compliance Score with weekly recalc
- 60/30/7-day renewal alerts (email)
- One-click audit binder generation
- Self-service onboarding wizard
- Email support
Professional
Everything in Starter plus unlimited documents, unlimited users, every rule-pack, and predictive scoring.
Multi-truck carriers, multi-site contractors, multi-location HHAs / SNFs / hospices, multi-state cannabis ops, manufacturing plants
billed $2,990/yr
$1,990/yr with MAYDAY2026 (save $1,000)
Ends Sunday, May 31
5-day free trial. Cancel anytime before trial ends.
Includes:
- Unlimited documents, users, and locations
- All rule-packs — FMCSA, OSHA, CMS (Parts 484/418/483), EPA, FAA, state cannabis
- AI document classification & extraction
- Predictive Compliance Score by location
- 90/60/30-day renewal alerts (email + SMS)
- One-click audit binder generation
- Multi-location & department tracking
- Training & certification validation
- Audit Wall (full compliance history)
- Inspector portal (live audit URLs)
- Priority phone/chat support
- AES-256 encryption + tenant data isolation
500+ employees or multi-entity?
Custom volume pricing, SSO/SAML, white-labeling, dedicated infrastructure, custom integrations, enterprise SLAs.
Contact Sales for EnterpriseSkip the demo. Start using FileFlo today and see your compliance gaps before your trial ends.
Built for trucking and logistics.
Also covers OSHA, EPA, CMS, FAA, and CMMC.
FileFlo's compliance document intelligence starts with FMCSA — DQ files, medical cards, drug-test panels, Clearinghouse queries, and audit binders in BASIC order. The same platform covers five more regulatory regimes without extra software.
Adjacent verticals with FileFlo solution pages: property management, energy & utilities, food service, warehousing.
Frequently Asked Questions
Compliance Reference Library
Plain-language guides covering FMCSA, OSHA, CMS, EPA, FAA, HIPAA, CMMC, and state cannabis programs. Updated for 2026.
Browse by Compliance Area
- Operational Compliance Framework →
The complete operational compliance framework — regulators, document checklists, retention schedules, maturity model.
- DOT & FMCSA Compliance Guide →
Driver Qualification Files, FMCSA Clearinghouse, Hours of Service, ELD requirements, vehicle inspection and maintenance, CSA scores, and 49 CFR 380-399.
- Healthcare Compliance Guide →
HIPAA Privacy/Security/Breach, CMS Conditions of Participation, Joint Commission tracer methodology, F-Tag response, Stark Law, AKS, telehealth state licensure.
- Cannabis Compliance Guide →
METRC, lab testing, transport manifests, employee badging, security cameras, recall plans, and 280E. State-by-state coverage.
- CMMC 2.0 Compliance Guide →
All three CMMC certification levels, the 110 NIST 800-171 controls, C3PAO assessment, SSP and POAM, DFARS 252.204-7012.
- EPA Environmental Compliance Guide →
RCRA hazardous waste, SPCC oil pollution, EPCRA Tier II, stormwater NPDES, Title V air permits, USTs, and used oil.
- Aviation Compliance Guide →
FAA Part 91, 121, 135, 145, and Part 107 drone operations. AD compliance, A&P/IA certs, Part 120 D&A testing.
- Compliance Glossary →
Plain-language definitions of FMCSA, OSHA, CMS, EPA, HIPAA, CMMC, and state cannabis terms with CFR citations.
Earn 15–25% recurring commission referring FileFlo
DOT consultants, insurance brokers, freight brokers, and healthcare survey-prep firms can earn lifetime commissions referring FileFlo to clients. Compliant clients also get lower insurance premiums and fewer audit findings — so your referral is genuinely better for them.
DOT Compliance Consultants
25% recurring
For: Independent consultants serving 5–50 motor carriers
Your clients need compliance software. You recommend FileFlo, they sign up, you earn 25% of their monthly subscription — forever, as long as they're a customer. Average consultant earns $340/client/year.
Trucking Insurance Brokers
20% recurring
For: Brokers with trucking and fleet clients
Compliant carriers get lower insurance rates. Help your clients stay compliant with FileFlo, earn 20% of their subscription. Also reduces your E&O exposure from unvetted carrier recommendations.
Freight Brokers + Healthcare Consultants
15-25% recurring
For: Freight brokers (15%) and healthcare survey-prep consultants (25%)
Use FileFlo internally for vetting, then refer your clients. Healthcare consultants serving HHA/SNF/hospice facilities earn 25%. Freight brokers earn 15% per carrier signup.
Lifetime commission on every referral · Self-service partner dashboard · Co-branded materials available
Why I Built FileFlo
Chad Griffith, Founder & CEO
I've worked in regulated industries where one missing compliance document can shut you down.
Audits. Inspections. Safety reviews. Same nightmare everywhere: teams scrambling through filing cabinets and email threads for certifications while regulators wait.
The documents existed. We just couldn't find them when it mattered.
FileFlo fixes this. AI finds every compliance document instantly. No more scrambling. No more failed audits. Just proof you're compliant when they ask.
Whether you're a 10-person shop or a 1,000-employee operation, you shouldn't need a dedicated compliance officer just to prove you're following the rules.
Founder & CEO, FileFlo
Audit-ready before the inspector emails.
Whether the next visit is FMCSA, CMS, OSHA, EPA, FAA, or a state cannabis regulator — the artifacts they're going to ask for are scattered across email, Drive, SharePoint, and someone's desk drawer right now. Connect your storage. FileFlo classifies every document, names the regulation behind every gap, and ships an audit binder in the inspector's format.